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HOME 2018-01-15T15:30:33+00:00

The most important decision a professional event planner can make that will impact the final outcome of the event would be the place or the venue you choose. Here are a few things you must consider when choosing your event venue.

When organizing a certain event, you have a lot of decisions you have to make. Finding the perfect locations, place or venue is one of the most important decisions that will have the largest impact on your event. The catering options, the date of the event, and the positive experience of the attendees are all affected by the venue you choose.
If this puts a lot of pressure on you, don’t worry as we are going to show you how to properly choose your event venue. All you need to do is consider these 6 things:

1. Capacity

The first thing you should consider is the capacity of the venue. You need to ask – What is the capacity? You need this information for a few reasons, for instance, if your estimated event size is 300 people you cannot expect to fit all of these people in a room with a 150-person capacity. As you probably know, there are safety and fire codes that the location and venue have to abide by.

2. Location

Another very important thing you need to consider. For a local event you organize, you may be looking for a place within a proper distance from most guests’ places of work or homes. If your guests will be traveling from out of town, a place that is near to their hotels or to the airport will mean a lot to them. It is also very important to consider transportation, traffic, and parking options. If you want to reduce the chance for your guests to be late you could provide them with a mobile event app. With driving directions, GPS maps, and parking information, your attendees will feel safe and relieved.

3. Parking

Before you select a certain venue, you need to ask whether or not the venue has a parking lot. Venue with a parking lot is highly recommendable. If the venue you want doesn’t have a parking space, you can at least make sure there is a parking nearby where your guests can park their vehicles.

4. Services and amenities

You have to check whether or not the venue has a kitchen or whether it can provide catering for your upcoming event. The venues without kitchens may have an agreement with a certain food provider that you are required to utilize. You can check their food in advance and see if that is something you can serve to your event. If the food is not good enough you will leave a negative impact on your guests’ experience. Also, you need to check whether the venue has chairs, tables, and linens you can use, does it have a cleanup crew and does it have AV capabilities?

5. Ambiance

You need to pay special attention to the decor inside the place. If you are organizing a gala, you will need various venue accommodations than you would for a business event or an expo. The ambiance is very important if you want to have a successful event.

6. Acoustics

Acoustics is just a word used to explain how sound travels through the place. Have you ever been to an event that was so loud, it was really hard to talk and hear others. You surely don’t want that to your event. Check the acoustics and ensure everything is perfect.

Finding the right venue for your event is not simple, however, you can discuss with professionals such as workspace office solutions provider and ask them to find the perfect venue for your needs! There are lots of workspace solutions providers on the market, so pick the best one and find the ideal venue for your event.

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